Connect Google Drive to AI: find the right file without clicking through folders
Google Drive can be connected to AI. The assistant looks up the file somebody means, says which file that is and when it was last changed, and can create a folder in the place you point it to. Sharing a file is possible too, but that is an outward action: it happens only on explicit request and with a note of who it was shared with and with which rights.
Searching, organising and sharing in Drive
Find the right file
You mention what it was about and the assistant looks the file up in Drive. Distinctive words work best: a client name, a project number, a year.
Pick out the newest version
When several files carry almost the same name, the assistant checks what was updated most recently and names the version it picked.
Confirm it is the right one
For a file it found, the assistant names the title, the kind of file, the owner and when it was last changed. That tells you whether this really is the document you meant.
Create a folder
The assistant creates a new folder in the place you point it to, with the name you supply. Useful at the start of a project, so the structure is right straight away instead of afterwards.
Share a file
Sharing means somebody gains access to a company document. The assistant only does it after an explicit request and reports in its answer who it shared with and with which rights.
What it saves in a working day
HR and recruitment
- Situation
- A recruiter needs an employment contract template, but Drive holds three versions with almost the same name.
- What the agent does
- The assistant looks the template up, checks which version was updated most recently and names it.
- Result
- People work with the current version instead of a template from a previous year.
Education and research
- Situation
- A lecturer knows material on a topic exists, but not who put it where.
- What the agent does
- The assistant searches inside the programme folder and comes back with the presentations and documents that fit.
- Result
- Material that already existed gets reused instead of being made for the third time.
Project team
- Situation
- For every new job somebody creates the same folders by hand, and not everybody does it the same way.
- What the agent does
- The assistant creates the project folder in the agreed place, with the naming you use.
- Result
- The structure is identical from day one, so searching still works later on.
Finance
- Situation
- The accountant asks for a document and somebody has to work out which file is meant and how to get it to them.
- What the agent does
- The assistant looks the document up, shows which file it is and shares it only after approval, with the given address and the requested rights.
- Result
- The right file reaches the right person, and it is on record who shared it.
Switch on, set the boundary, use it
-
1
Grant consent
You give IntraGPT access to Drive. No employee password ends up in the platform and you can withdraw the consent yourself.
-
2
Choose what may be open
Looking things up is on by default. Creating a folder and sharing a file are separate options you switch on or off. With sharing off the assistant cannot do it, not even when somebody asks.
-
3
What the assistant sees
The files and folders that belong to the question, and no more than that. The answer always names the file it used.
-
4
What gets recorded
Every question and every action lands in the log. For a shared file you can therefore see when it happened, with whom and with which rights.
Sharing is an outward action
Looking something up in Drive stays inside the organisation; giving somebody access to a company document does not. The connector treats those two very differently.
Where the data lives: Nederland of de EU
Consent you grant
The connection runs on consent you grant yourself. Withdraw it and access stops immediately, without anything having to change in the connector.
Sharing only on request
The assistant never shares on its own initiative. It acts after an explicit request, states with whom and with which rights, and leaves that visible in its answer.
Decided per role
You record which roles may use the Drive assistant. A customer service assistant has no business searching the folders of the management team.
On your own server
The model runs on our own server in the Netherlands. What is in your documents is not sent to an American model provider and is never used for training.
Questions about Drive and the assistant
Can I connect Google Drive to ChatGPT?
ChatGPT can process a file you upload yourself, but that is something other than a managed connection to the organisation's Drive. IntraGPT connects Drive on consent you grant and withdraw yourself, with options you enable one by one and a model that runs on its own server.
Does IntraGPT work with Google Drive?
Yes. Google Drive is one of the systems IntraGPT connects as standard: looking files up, seeing which file it is and when it changed, creating a folder and sharing a file.
Does the assistant see everything in Drive?
No, only what falls inside the agreed scope and what belongs to the question. Folders left out of it do not exist for the assistant, not even when somebody asks. On top of that you decide per role who may work with this assistant.
Can the assistant share something with the wrong person by accident?
Sharing is a separate option you can leave switched off. With it on, the assistant shares only after an explicit request and writes in its answer who it shared with and which rights that person receives. Every share is recorded, so it can be checked and reversed afterwards.
Can the assistant delete or move files?
No. It can look things up, show which file it is, create a folder and share. Removing files, renaming them or dragging them into another folder is not part of it, so that cannot happen by accident either.
What helps the assistant find something quickly?
Mention a word that appears in the name of the file, or the folder it roughly belongs to. A client name, a project number or a year is enough. The more recognisable your file names are, the better this works, and that holds for people just as much as for the assistant.
What does a Google Drive connector cost?
Connecting is part of the project we run together. What drives the work is how many folders and shared drives are included, whether sharing and creating are allowed next to looking things up, and how the roles are divided. We work that out in the first conversation.
How long does setup take?
Switching it on takes minutes once it is clear who may grant the consent. The lead time usually sits in agreeing which folders are included and whether the assistant may share.