Connecting e-Boekhouden.nl to AI: find entries without opening the ledger
e-Boekhouden.nl can be connected to AI. The assistant looks up entries per period and per ledger account, brings in the chart of accounts and checks the contacts to see who is a customer or a supplier. A question about what sits on a cost account from last month is answered inside the conversation itself. Drafting an entry is possible too, but only if you deliberately switch that on.
What the assistant looks up in e-Boekhouden.nl
Entries over a period
The assistant finds the entries for a month or a quarter, narrowed to a single ledger account if you want, and summarises them with date, description and amount.
The chart of accounts alongside
It knows which ledger accounts exist in your administration and what they are called. A question about a cost or revenue line therefore lands on the account you actually use for it.
Customers and suppliers
The contacts in the administration can be looked up, for instance to check whether a party already exists before somebody creates it a second time.
Draft an entry
The assistant can put together a posting with a date, a description and the matching lines. That is a real entry in the administration with tax consequences, so it first presents what it wants to post and waits for approval.
Never the whole administration
Every question stays bounded to the period and the account it is about. There is no way to request the complete bookkeeping in one go.
Situations where this saves work
Freelancers and small business
- Situation
- The owner wants to know what has been spent on a given cost account this quarter, without digging through the bookkeeping.
- What the agent does
- The assistant picks the right ledger account and walks through that quarter's entries.
- Result
- An answer with the underlying lines attached, in the same minute the question was asked.
Accounting practice
- Situation
- While preparing a filing it must be clear which postings sit on an account in a period and whether anything odd is among them.
- What the agent does
- The assistant lists the entries per account and period with date, description and amount.
- Result
- A working list that lets the bookkeeper check on purpose instead of scanning everything first.
Purchasing
- Situation
- An invoice arrives from a party nobody is sure about: is it already known as a supplier?
- What the agent does
- The assistant checks the contacts and reports whether the party exists and under which code.
- Result
- No duplicate contacts in the administration and no search work up front.
Management
- Situation
- Somebody wants to see how a revenue account develops month by month, without building a report.
- What the agent does
- The assistant walks the months one by one on that account and puts the outcomes underneath each other.
- Result
- A picture of the trend with the postings that sit beneath it, ready to be questioned further.
From connection to first posting
-
1
A connection to your administration
You grant access from inside e-Boekhouden.nl for the administration being connected. That access belongs to you and can be withdrawn again without us having to do anything.
-
2
Reading by default, posting separately
Looking things up in entries, ledger and contacts is on straight away. Drafting a posting is a separate choice that stays off until you deliberately switch it on.
-
3
Who may use the bookkeeping assistant
You decide which roles or departments can reach this assistant. The rest of the organisation does not see it, even if they ask for it.
-
4
Following along in the log
Every action lands in the log. For a drafted posting you can therefore trace who asked for it and exactly what ended up in the administration.
A posting has tax consequences
An administration is not only sensitive, it is binding: what sits in it travels on to the tax filing. The connector is therefore cautious on the writing side.
Where the data lives: Nederland of de EU
Posting only after approval
Before an entry reaches the administration the assistant shows the date, the amount, the VAT treatment and the contra account. Only when somebody says yes does the posting go through.
Access stays yours
The connection runs on a key you issue yourself and can withdraw yourself. No employee login account is used.
Not for every user
You decide which roles may call the bookkeeping assistant. A general assistant for the shop floor does not get the financial capabilities.
On a dedicated server
The language model runs on a dedicated server in the Netherlands. The figures from your bookkeeping do not travel to an American model provider and are not used for training anywhere.
Common questions about e-Boekhouden.nl and AI
Can I connect e-Boekhouden.nl to ChatGPT?
ChatGPT has no connection to e-Boekhouden.nl, and pasting a bookkeeping export into a public chatbot is unwise. IntraGPT works like a chat, but with a connector pinned to your own administration. Every question stays within the period and the account it concerns, and every action lands in the log.
Does IntraGPT work with e-Boekhouden.nl?
Yes, this is a working integration in use at clients. The assistant looks into the entries, the ledger and the contacts of your administration, and can draft a posting as well if you want it to.
What does an e-Boekhouden.nl connector cost?
Connecting is part of the trajectory we go through together. What determines the work is the number of administrations, whether posting is allowed as well, and which roles may use the assistant. A short conversation makes that concrete for your situation.
How long does setup take?
Once access is arranged, switching it on is a matter of minutes. The lead time usually sits in agreeing who grants that access and whether creating entries is permitted. Going through your chart of accounts happens in the same session.
Can the AI post entries in our administration by itself?
Only if you enable that. When it is on, the assistant drafts a posting only after an explicit request and first shows the date, the description and the lines. Because a posting has tax consequences, checking the VAT treatment and the contra account stays with a person.
What happens when the assistant does not know a ledger account?
It consults your chart of accounts instead of assuming something. The connector is explicitly meant to work with accounts that come from your own administration. If the requested account does not exist, the assistant says so and posts nothing.
Can I ask a question covering a whole year at once?
You can, but the assistant then walks the year in pieces and the answer takes longer. A question covering twelve months without an account attached also returns so many lines that a summary says little. Name the ledger account or pick a shorter period and the answer becomes usable.
Are contacts and entries the same as debtors and invoices?
Not quite, and that is a common misconception. Contacts are the customers and suppliers, entries are the postings on ledger accounts. An outstanding invoice therefore shows up as a posting on an account, not as a separate invoice object in this connector.