DMS for Healthcare
The document management system healthcare deserves
Always the right, current and approved document. For every team, department and location. With AI-powered search, workflows and full audit trail.
- 125+ SME organisations
- 20+ large enterprises and healthcare organisations
- 100% Dutch servers
They already chose IntraGPT
- Core modules
- 20
- GDPR compliant
- 100%
- Compliant
- NEN 7510
- Integrated
- AI
Why healthcare organisations need a dedicated DMS
In healthcare, staff need to always find the right, current and approved documents. From protocols and guidelines to forms and policy documents, everything must be findable, auditable and compliant.
Built-in compliance and safety
The most important business rules are built into the system, not dependent on user behaviour.
20 core modules for complete document management
Every aspect of document management in healthcare is covered. From creation to archiving, from workflow to read confirmation.
Modules
Users & Permissions
Granular access control per document, category, department and location.
- Manage roles and permissions
- Rights per document and category
- Temporary substitution and delegation
- Notification preferences per user
Organisation Structure
Model your complete organisation with departments, locations and target groups.
- Manage departments and locations
- Define target groups
- Link users to structure
Document Management
Create, edit, duplicate, archive and delete documents.
- Document lifecycle management
- Attachments and related documents
- Automatic document numbering
- Bulk import and export
Document Types & Templates
Standard templates with required fields, sections and workflows.
- Templates per document type
- Interactive decision trees and hotspots
- Link to workflow and retention period
Metadata & Classification
Flexible metadata, categories, tags and taxonomy for optimal findability.
- Configurable metadata fields
- Manage categories and tags
- Validations and required fields
Version Control
Complete version history with major/minor versions and comparison.
- Major and minor versions
- Compare versions (diff)
- Restore previous versions
- Mark last validated version
Workflow & Tasks
Review and approval workflows with deadlines, reminders and escalations.
- Configurable workflow steps
- Assign tasks with deadlines
- Escalation on overdue
- Full audit of step transitions
Publication
Publish documents with validity dates, target groups and scheduling.
- Publish and unpublish
- Valid from / valid until
- Target groups and publication message
Read Confirmations
Mandatory read confirmation per version with deadlines and reporting.
- Read confirmation per version
- Deadline for confirmation
- Report who has/hasn't read
Search & Find
Full-text search with AI, filters, synonyms and suggestions.
- AI-powered search
- Search in metadata and attachments
- Favourites and recent documents
- Synonyms and search suggestions
Document Viewer
Reading view, PDF, mobile and interactive content with QR access.
- Current reading view
- Print and PDF export
- QR code access
Feedback
Submit feedback on documents, link to owner and convert to revision task.
- Submit feedback per document
- Convert to revision task
- Track feedback status
Notifications
In-app and email notifications for tasks, revisions and read confirmations.
- In-app notifications
- Email reminders
- Configurable notification centre
Audit Trail & Logging
Immutable logging of all document, workflow and viewing actions.
- Logging of all actions
- Audit log viewer and export
- Track permission changes
Reports & Dashboards
Dashboards for end users, managers and compliance with export.
- Compliance dashboard
- Read confirmation reports
- Export to PDF and Excel
Revision & Currency
Revision periods, reminders and marking of expired documents.
- Set revision periods
- Show overdue revisions
- Reconfirm without changes
Archive & Retention
Archive module with retention periods, destruction queue and legal hold.
- Retention periods per document type
- Destruction queue
- Legal hold functionality
External Access & Integrations
Share links, QR distribution, API, webhooks and EHR/EPR connections.
- Microsoft 365 and SharePoint
- EHR/EPR context links
- API tokens and webhooks
Mobile & Offline
Responsive web app with offline document sets and synchronisation.
- Responsive mobile view
- Offline document sets
- Automatic synchronisation
AI & OCR
AI-powered search, translation, summarisation, tagging and OCR for scans.
- AI search and summarisation
- AI translation and tagging
- OCR for scanned documents
- Electronic signature
Business rules
- Only published documents are visible to users by default
- Every document has an owner, type and status
- Read confirmation is always linked to a specific version
- Search results only show documents the user has access to
- Audit logs cannot be modified by regular users
- Destruction is blocked during active legal hold
- Expired documents do not appear as current
AI makes the difference
Not just managing documents, but making them smarter to find, translate and analyse.
AI Search
Find documents by meaning, not just keywords.
AI Summarisation
Automatic summaries of long documents and protocols.
AI Translation
Translate documents directly for multilingual teams.
AI Tagging
Automatic classification and tagging of new documents.
OCR for Scans
Make scanned documents searchable and editable.
Electronic Signature
Digitally sign documents directly from the DMS.
IntraGPT DMS vs. Traditional DMS Software
Traditional systems offer document management for healthcare. But IntraGPT goes further with AI, open architecture and full control over your data.
Document management & protocols
IntraGPT DMS: Yes
Traditional DMS: Yes
Incident management
IntraGPT DMS: Yes
Traditional DMS: Yes
Workflow & approvals
IntraGPT DMS: Yes
Traditional DMS: Yes
Read confirmations
IntraGPT DMS: Yes
Traditional DMS: Yes
Audits & compliance
IntraGPT DMS: Yes
Traditional DMS: Yes
AI-powered search
IntraGPT DMS: Yes
Traditional DMS: Keywords only
AI summarisation & translation
IntraGPT DMS: Yes
Traditional DMS: Not available
Open source AI models
IntraGPT DMS: Yes
Traditional DMS: No AI models
Data on European servers
IntraGPT DMS: Yes
Traditional DMS: Yes
EHR/EPR integrations
IntraGPT DMS: Yes
Traditional DMS: Limited
Custom development possible
IntraGPT DMS: Yes
Traditional DMS: Limited customisation
No vendor lock-in
IntraGPT DMS: Yes
Traditional DMS: Vendor lock-in
Part of the IntraGPT Healthcare Ecosystem
This DMS is fully integrated with our other healthcare solutions: AI Medical Scribe, DocGPT, Workflow Optimisation and more.
Read on
How the platform works, how it is secured and who sets it up for you.
Frequently asked questions
What's the difference between IntraGPT DMS and traditional document management systems?
IntraGPT DMS combines document management with AI: automatic tagging, smart search, AI summaries and translation. Traditional systems only offer storage and workflow.
Does the DMS comply with NEN 7510?
Yes. The DMS runs on the same ISO 27001-certified infrastructure as the IntraGPT platform and is designed in compliance with NEN 7510 requirements for the healthcare sector.
Can the DMS integrate with our EHR system?
Yes. Via the API and webhooks, the DMS integrates with EHR systems, Microsoft 365 and SharePoint. Context links ensure documents are directly available in the treatment process.
How do read confirmations work?
Read confirmations are version-specific. Staff confirm per document that they have read the current version. Managers can see per department who has and hasn't confirmed.
Ready to switch to an AI-powered document management system?
Schedule a demo and discover why healthcare organisations choose IntraGPT as the AI-powered alternative to traditional document management systems.
A reply within one working day, no obligations. Enschede and Amsterdam.